Managing your business finances shouldn’t be a headache. But for many business owners, financial admin steals time that should be spent on growth.
That’s why Alphacap helps businesses in Nairobi and across Kenya implement and manage QuickBooks Online — a secure, cloud-based accounting solution that gives you real-time visibility, accurate numbers, and peace of mind.
Whether you’re just getting started or want to optimize your existing setup, we’ll make sure QuickBooks works for you — not the other way around.
Our team comprises certified QuickBooks Online experts with a deep understanding of accounting principles and the software’s capabilities. Our experienced team will set up QuickBooks Online to align with your business structure, chart of accounts, and financial workflows — ensuring that the software is tailored to your operations.
Why Migrate to QuickBooks Online?
Are you still tethered to your desk to manage your business's finances? Is your accounting process holding you back with manual data entry, slow reporting, and limited collaboration? QuickBooks Online isn't just an accounting upgrade; it’s a total transformation that gives you real-time financial visibility from anywhere, so you can make smarter, faster decisions.
- Work from anywhere, on any device. With QuickBooks Online, your financial data lives securely in the cloud. This means you and your team can access your books from a computer, tablet, or smartphone. Whether you're on a job site, at a meeting, or working from home, you'll always have a complete, up-to-date picture of your business's financial health.
- Automate your bookkeeping to save time. Eliminate hours of manual data entry with intelligent automation. QuickBooks Online automatically downloads and categorizes transactions from your bank and credit card accounts. You can also automate recurring tasks like invoicing and bill payment, so you spend less time on tedious administration and more time on high-value activities.
- Boost collaboration and teamwork. Tired of sending large accounting files back and forth? QuickBooks Online allows you to grant access to multiple users, including your accountant, with customizable permission levels. You can work together in the same books simultaneously, improving communication and ensuring everyone is on the same page.
- Stay secure and always up-to-date. Your data is continuously backed up on Intuit's secure servers, protecting your financial records from hardware failures or other disasters. And with automatic software updates, you'll always be on the newest version with the latest features and security enhancements, no manual effort required.
- Connect all your apps for a complete view. QuickBooks Online integrates with hundreds of other business applications, including point-of-sale systems, e-commerce platforms, and time-tracking tools. This creates a seamless flow of data across your entire business, giving you a comprehensive, 360-degree view of your operations.
- Scalable solution: QuickBooks grows with your business — from small teams to large organizations.
Alphacap
Our QuickBooks Online Services
1. QuickBooks Setup & Customization
We don’t believe in one-size-fits-all accounting setups. Our experts configure QuickBooks to match your chart of accounts, tax requirements, and operational workflows — so everything aligns perfectly with your business model.
Account structure design
Tax settings configuration (VAT, PAYE, NHIF, NSSF)
User permissions & security
Dashboard and reporting setup
2. Data Migration & System Integration
Moving from spreadsheets or another accounting platform? We ensure a clean, secure migration without losing critical financial history. We can also integrate QuickBooks with your payroll, CRM, or POS systems for seamless data flow.
Historical data import
Bank feed connections
Integration with third-party apps and tools
3. Training & Onboarding
We don’t just set it up — we train your team to own the system. Our hands-on training equips your finance staff and decision-makers to confidently use QuickBooks for daily operations and reporting.
Live or virtual training sessions
Step-by-step user guides and templates
Admin and finance team capacity building
4. Ongoing Support & Troubleshooting
Our support doesn’t end at go-live. We offer continuous technical and accounting support to keep your system running smoothly and your data error-free.
Monthly or ad-hoc support plans
Troubleshooting and error resolution
Feature upgrades and workflow optimization
5. Advisory & Optimization
Already using QuickBooks but not getting the most out of it? We audit your setup, identify inefficiencies, and optimize your processes to save time, reduce errors, and unlock new insights.
Process automation
Report customization
Compliance checks and best-practice recommendations
Benefits of Working with Alphacap
Certified accountants who understand both QuickBooks and Kenyan tax regulations.
Proven track record of successful implementations for SMEs, NGOs, and corporates.
Local support in Nairobi with nationwide coverage.
Flexible training and service plans tailored to your business size.
Deep integration with your existing finance processes — no unnecessary complexity.
Who We Work With
Small and medium enterprises (SMEs)
Nonprofits and donor-funded organizations
Professional service firms
Schools, training institutions, and social enterprises
Fast-growing businesses transitioning from manual systems
Whether you’re starting fresh or upgrading your accounting processes, our team makes the transition smooth, secure, and stress-free.
Let’s Simplify Your Accounting
No more complex spreadsheets. No more guesswork. Just real-time numbers and better decisions.
Let our consultants help you implement and master QuickBooks Online.